InterOccupy Call Basics

Suggested InterOccupy Call Guidelines

The following guidelines are what we have found to work well on InterOccupy. You are welcome to follow them in your own calls, or adjust as you see it.

General way to begin the call

1. Welcome & Introduction
2. Introduce facilitation team
3. Give Notetaker volunteer edit authorization to Agenda & Notes
4. Acknowledge if there is a writer who will be responsible for proving a public update for the call, if not then ask for someone who will take over that task.
5. Brief Procedural Comments explaining how we use the keypad system on maestro.
6. Announce that people will be needed to share the responsibility for Tech-Assisting the call.

Communication using phone keypad (go through numbers 1-5):

#1 Stack, #2 Twinkles/Agree, #3 Disagree, #4 Direct respond, #5 Point of process or Tech support

Recommended Guidelines for Participation + Communication - A Participants' Code of Conduct

1. Be concise so many can speak. Limit comments to 90 second rule (tone at 75 seconds is signal to wrap it up).
2. Say “check” or “I yield” after comments so we know you are finished
3. Remember to enter
   after each line (paragraph) posted to Participant Dashboard
4. Be Curious and Open to Learning: Listen to and be open to hearing all points of view. Maintain a attitude of exploration and learning.
5. Balance Advocacy and Inquiry: Seek to learn and understand as much as you might want to persuade. Conversations are as much about listening as it is about talking.
6. Show Respect and Suspend Judgment: Setting judgments aside will enable you to learn from others and contribute to others experiencing being respected and appreciated.
7. Seek Alignment rather than Agreement: Alignment is shared intention, whereas agreement is having a shared belief or opinion.
8. Be Purposeful and to the Point: Notice if what you are conveying is or is not “on purpose” to the question at hand. Notice if you are making the same point more than once. Do your best to make your point quickly with honesty and depth.
9. Own and Guide the Conversation or Process: Take responsibility for the quality of your participation and the quality of the work conversations by noticing what’s happening and actively support getting yourself and others back “on purpose” when needed.
10. Be Excellent to Each other: Share what’s important to you. Speak authentically; from your personal and heart felt experience. Be considerate to others who are doing the same.
11. When action items are identified, follow up immediately. Who will take on that task and when can they commit to having it completed? This is vital when using consensus process, as often people will assume others are taking care of things when no one is. Provide structures in which individuals are accountable and responsible to the group.

Breakout groups

If breakouts will be done during your all, you will be in a break out group for the topic you select. Each breakout group will have around 5 people. This means there may be multiple breakout groups on the same topic and we may have multiple report backs for each topic. Generally, 20 minutes session 1 min & 15 second tones Everyone will be on open mic in each breakout room Make brief introductions of name and occupation at beginning Select note taker to report back to the full body Be concise so everyone can speak (please respect the "step up, step back" principle. If you notice yourself speaking a lot, give space for other, and if you are not speaking much let your voice be hear because it is important! Breakout groups begin (at the sound of the tone) Breakout reports to full body Call for reports one topic at a time (max 2 minutes@)

Contact collection

In general the call host will maintain a list of people participating in their call. However, the facilitator MUST request hands of those who do not want their contact info shared with others in the group.