Taking Minutes/Meeting Notes
Taking minutes can be a fun and exciting task when done right. Follow along, it's super easy!
So, it's a few days before the next awesome Technical Operations* meeting, here's what you gotta do:
- Create a note pad for the meeting notes at notes.occupy.net. Please use this specific format when creating the note pad "techops-YY-MM-DD"
Pro tip: you can simply type: http://notes.occupy.net/p/techops-3-18-12 into your browser's
navigation bar to make a named pad, just share the link.
- Create an agenda forum post on the nycga.net Tech Ops group page titled something like "Agenda thread for Sunday 3/14 meeting"
- Add the notepad link to the first post, be clear when and where the meeting will be.
- Add agenda items or virtual report backs as separate posts.
- Attend the meeting! Have a productive meeting. Laugh and have a super great time. Be sure to use your note pad and take collaborative notes on the meeting. Clearly state anything that is consented upon in the notes. You can see examples of meetings notes from the past on the nycga.net Tech Ops Docs page.
- Now that you've taken minutes and made lots of important decisions it's time to document the whole experience. Make a new document on nycga.net Tech Ops group, set the title to Meeting Minutes – Tech Ops YYYY-MM-DD and copy the note pad into the body. Don't forget to add a link to the note pad!
- For extra credit write a blog post on tech.nycga.net in simple English outlining what was discussed and decided so the normal people can know what we are up to.
That's it you're done, you have added to the collective knowledge of the human species. What more, the data will some day broadcast through space and some hyper intelligent slime mold will receive it and read this well documented work.
*This is just a real life example, you could do this with any group
 On a Serious Note
Documentation is very important to our principles of accountability and accessibility.
- Accountable: Meeting notes allow us to share best practices.
- Accessible: New members and old members alike need to be able to see where we are going by looking at where we have been.